Property management software (PMS) is no longer just for property owners and developers. With the increasing popularity of property management software, so too has its risks. If you’re not careful, you could find yourself being bullied into making costly upgrades or changes to your existing small property management software because your landlord won’t budge.
Fortunately, there are plenty of surefire ways to make your property management software work for you. To help keep things organized and make sure your properties stay maintained the way they should be, it’s best to have a well-stocked property management software toolbox at our disposal.
Even if you don’t own a property, having a well-stocked software toolbox can go a long way toward ensuring that everything in your property runs smoothly — including maintenance expenses. Here are seven surefire ways that put your property management software on autopilot:
Have a Central Calendar
One surefire way to make your property management software work for you is to have a central calendar. This keeps everything consistent with when you’ll have to clean, service, etc. properties.
Use a calendar app to edit schedules, set up reminders for maintenance, and track events with a calendar. Even if you aren’t in charge of the property at all times, having a central calendar can help you stay on top of your bills and maintenance.
Set an Automated Schedule for your Property
Automating your property management process is another surefire way to ensure that your property runs smoothly. Having a schedule makes it easier to plan out your next steps, and it reduces any surprises that may arise. Scheduling is key to making everything run more efficiently.
Even if you don’t have a lot of extra time to kill, setting up a schedule and arriving at a planned time can help minimize the risks of having a breakdown or service disruption. Here are a few ways you can set up your schedule: – Set a priority for routine maintenance.
This makes it easier to schedule routine repairs and services, such as maintenance workers coming to your property to complete repairs. – Set a working schedule. This helps to make sure that maintenance is scheduled for the proper time and location.
This can make you less prone to having an equipment breakdown. – Set a peak time schedule. This helps to make sure that repairs are scheduled for the right time period so that you don’t fall asleep at the wheel.
Use Smart Rates
SmartRates is a service that makes it simple to track everything from water heaters to gutters and much, much more. Simply enter the weather, drainage, and water access information, then select the “rate” option to start displaying the results.
You can also select one of the following filters to see what rates are available for your location: – “All clear”: Results are all clear. You don’t even know there’s a problem until someone else says there’s a problem. – “Full of surprises”: Results are unpredictable; you probably won’t know what day of the week it is until you look in the calendar and see a full-page ad for that day.
Track everything with SmartList
A smart List is a software tool that allows you to create a list of all the things that need to be done on your property. It’s great for tracking repairs, maintenance, and other activities on a smaller scale. You can also create a “to-do” list and have it automatically remind you of what to do next.
Don’t forget to give receipts
Due diligence goes a long way toward ensuring that you’re following all of the rules and guidelines in your lease. It’s easy to forget these things, and if they’re not exactly right, they can easily get out of control. A good way to keep track of these rules and guidelines is with a lease agreement.
Your property management software can help you keep your properties running smoothly and cost-effectively. Whether you’re a first-time property owner or you’ve been in the business for a while, every aspect of your business — from your use of software to your implementation — will benefit from having a detailed understanding of your coverage and handling policies.
Your real estate investing software can help you keep your properties running smoothly and cost-effectively by making your day-to-day life easier.